How to Follow Up on a Job Application ?

In the competitive world of job hunting, it's not enough to simply submit your application and wait passively for a response. Sending a well-crafted follow-up message can be the deciding factor that pushes you ahead of the pack and lands you that coveted interview. 

But mastering the art of follow-up requires strategic timing, thoughtful communication, and a delicate balance between expressing your unwavering interest and respecting the hiring manager's time. Let's navigate the nuances of effective follow-up etiquette and discover how to make your message resonate, leaving a lasting impression on the right door.

Timing is Crucial:

Patience is a virtue, but timing is crucial when it comes to following up on a job application. Give the hiring manager ample time to review your application—typically about one week—before reaching out. This timeframe strikes a balance, showing your genuine interest in the position without appearing overly eager.

Do Your Research:

Before crafting your follow-up message, delve into the company's details. Familiarize yourself with its mission, values, and recent achievements. Knowing these specifics not only demonstrates your enthusiasm but also allows you to tailor your follow-up in a way that aligns with the company's goals.

If possible, identify the hiring manager's name and contact information. Addressing your message directly to them adds a personal touch and increases the likelihood of your follow-up being taken seriously.

Choose the Right Method of Communication:

The method of communication can vary based on the company's culture and the information provided in the job posting. Email is generally the preferred option, offering a professional and convenient way for the hiring manager to respond. Phone calls, while more direct, may not be suitable if the hiring manager prefers written communication. LinkedIn messages are effective if the company has a strong presence on the platform.

Craft a Compelling Message:

When composing your follow-up message, strike a balance between expressing your interest and respecting the employer's time. Use these key tips:

  • Express gratitude: Start by thanking the hiring manager for considering your application.
  • Highlight specific aspects: Mention particular elements of the job or company that appeal to you.
  • Reiterate qualifications: Briefly remind them of your qualifications and why you're an ideal fit for the role.
  • Offer assistance: Provide additional information or references if needed.
  • Express enthusiasm: Close by stating your eagerness to discuss the position further.

Be Prepared for a Response:

After sending your follow-up, be prepared for various responses:

  • Invitation to an interview: Respond promptly and professionally to schedule the interview.
  • Request for additional information: Be ready to provide more details about your qualifications.
  • Update on the hiring process: If the employer needs more time, express gratitude for the update and reiterate your interest.
  • Rejection: If they've chosen another candidate, respond graciously, and ask for feedback if appropriate.


  • Be Professional: Maintain a polite and professional tone to leave a positive impression on the employer.
  • Personalize Your Message: Address the appropriate person, use specifics like job title and application date, showcasing attention to detail.
  • Keep it Brief: Make your follow-up concise, focusing on expressing continued interest and inquiring about the application status.
  • Ask About the Timeline: If unsure about the hiring process, inquire about the timeline to manage expectations and plan effectively.
  • Follow Up Appropriately: If there's no response after a reasonable time, consider a follow-up but avoid being overly persistent or desperate.
  • Stay Positive: Continue applying for other positions while following up. A proactive approach boosts your chances and maintains momentum. Check our tips on accepting a job offer when you find the right opportunity.

Sample Template

Subject: Follow-Up on [Job Title] Application - [Your Full Name]

Dear [Hiring Manager's Name],

I trust this email finds you well. I am writing to express my continued interest in the [Job Title] position I applied for on [date of application]. I hope my application has had a chance to be reviewed.

I am enthusiastic about the opportunity to contribute to [Company Name], especially given my passion for [specific aspect of the company or role]. My background in [mention relevant experience or skills] aligns well with the requirements outlined in the job description.

I understand the importance of your time, and I appreciate your efforts in the selection process. Could you kindly provide an update on the status of my application and any potential next steps in the hiring process?

Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences can contribute to the success of your team.

Best regards,

[Your Full Name]

[Your Phone Number]

[Your LinkedIn Profile, if applicable]

[Your Email Address]

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